LHFF 2019 EXHIBITOR INFORMATION &  FORMS

Please read the below information and complete your health and safety and declaration form below before 19th july 2019

Event Timetable
Loading, breakdown and live times

Exhibitor Guidelines
A-Z information, these guidelines MUST be adhered to

Order your electricity
This must be ordered by 19th July 2019. Any orders made after this date will incur a surcharge

Order your public liability insurance
Any exhibitors without PLI can order from us at a rate of £40

Catering equipment and furniture hire
Chairs, tables and cooking-relating equipment will not be provided by the organisers. Any exhibitors needing to hire any items must organise this themselves.

Health and safety forms
You will not be permitted to exhibit if you have not completed your H&S form and sent us your food hygiene certificates

Declaration Form
You will not be permitted to exhibit if you have not completed your declaration form

EVENT TIMETABLE

UNLOADING
Friday 2nd August: 1.30pm-6.30pm loading bays will be open. Your account manager will provide you with a loading slot between these times.

Please note: you will only have 30 minutes offloading time. Please ensure you have vacated the bay within this time.

The venue will be closed for all exhibitors at 8pm.

Saturday 3rd August: Exhibitors will have access from 8am. Please note your stand must be complete and ready for trading by 10am

Sunday 4th August: Exhibitors will have access from 8am. Please note your stand must be complete and ready for trading by 10am

 

EVENT LIVE

Saturday 3rd August: 11am - 8pm

Sunday 4th August: 11am - 7pm

 

BREAKDOWN

Sunday 4th August: The event will close at 19:00 and security will begin clearance of all public BEFORE breakdown can commence. You are not permitted to begin breakdown until the organisers have advised it is safe to proceed.

Loading Bay 1: 19:30pm-22:00pm.

Quayside: 19:30pm-20:30pm.
ALL EXHIBITORS MUST BE OFFSITE FROM QUAYSIDE LOADING BAY BY 21:00pm due to noise restrictions.

Your loading slot will be allocated by your Festival Account Manager.


Catering equipment and furniture hire


Chairs, tables and cooking-relating equipment will not be provided by the organisers. Any exhibitors needing to hire any items must organise this themselves.

Exhibitors are welcome to use any supplier of their choice, however the below suggestions have been used in the past. Please note it is the responsibility of the exhibitor to arrange payment directly with companies below. Delivery will be paid for by the organisers please mention show name.

Furniture hireYahire.com

Mention LONDON HALAL FOOD FESTIVAL and your Stall Number to ensure safe delivery of your Items

Catering equipment: Rayners.co.uk

Mention LONDON HALAL FOOD FESTIVAL and your Stall Number to ensure safe delivery of your Items

HEALTH AND SAFETY FORMS

All cooking stalls

We must receive all of the below by 19th July. Failure to do so may result in you not being able to trade on the day.

The following documents are to be emailed to HS@algebra.consulting


Non cooking stalls only

Please complete both of the below, along with the ‘declaration form’ by 19th July. Failure to do so may result in you not being able to trade on the day.

DECLARATION FORM

You MUST complete, sign and submit the below declaration form to exhibit at London Halal Food Festival 2019.

Please note Tobacco Dock will refuse entry without a signed declaration form and relevant health and safety documents

Your details
Staff
Please provide a list of staff attending setting up. The below must be filled in. Failure to do so will result in staff not being permitted entry to venue.
Documentation
Insurance *
Please confirm that you have sent a copy of your Public Liability Insurance to the organisers and will able to produce the certificate on the day. Failure to do so will result in your stall be not being able to open
Food Hygiene Certificates *
Please confirm you have sent a copy of your Food Hygiene Certificates (where applicable), minimum level 2 Insurance to the organisers and will able to produce the certificate on the day. Failure to do so will result in your stall be not being able to open
Risk Assessment/ Health & Safety *
Please confirm you have provided a risk assessment and method statement for your stall and provided relevant health and safety documents including fire safety found in the ‘The London Halal Food Festival 2019 Health and Safety Documents’
Final Declaration *
I confirm that I have read, understood and completed the Declaration Form thoroughly. I understand that any incorrect or incomplete information supplied on this form may result in the suspension of my stand booking and that no refund will be provided for this. I also confirm that I have read, understood and agree with the Terms & Conditions supplied. I confirm that’s I also read and understand all terms and conditions outlined in the Exhibitor’s pack.
Signed
By typing your name here, you are signing this form electronically. You agree your electronic signature is the legal equivalent of your manual signature on this declaration form.