Site Rules & Induction
Please fully read the below information and then sign and submit the form at the end to confirm.
Site Rules & Induction are a requirement under CDM (Construction Design & Management Regulations 2015). Please read the following carefully and relay to all staff onsite.
CDM places duties on the Principal Client, Principal Contractor & Principal Designer, as well as all contractors on site to apply the following safety principles;
- eliminate or control risks so far as is reasonably practicable and ensure work is effectively planned
- appointing the right people and organisations at the right time
- making sure that everyone has the right information, instruction, training and supervision to carry out their work safely and without risks to health
- have systems in place to help parties cooperate and communicate with each other and coordinate their work
- consult workers with a view to securing effective heath safety and welfare measures
- any actions required should always be sensible and proportionate to the risk
Why have site rules & induction?
- This is a stated requirement under CDM. The law requires all of us to work safely and we are each responsible for our own actions
- Any one of us could be prosecuted, fined, even imprisoned for not working safely
- Everyone has the right to expect to go work in a safe environment and go home from work without injury
- None of us wants to be injured or to be responsible for anyone else’s injury or death.
- So even without the law, it still makes good sense to work safely.
- If you see someone acting unsafely, it is your duty to stop that activity and report it to your line manager.
- The event period (tenancy) is from 10th – 12th August and is split into 3 clear phases.
- Be aware of what phase the site is in when you are working on site.
- Access to the event hall is only available with a contractor pass and must be clearly visible at all times
Red – Friday 10th August 0800 – 1300 hours Amber – Friday 10th August 1300 – 2200 & Saturday 11th August 0700-1100hrs
Green – Saturday 1100hrs – Sunday 12th August (1900hrs)
Amber2– 1900 – 2100 hours Sunday 12th August
Red – 2100 – 2300 hours Sunday 12th August
So first be aware of the types accidents most likely to happen on the Exhibition site:
- Vehicle and mobile plant accidents.
- Falls from height and being struck by falling objects.
- Accidents with hand and power tools.
Secondly - be aware of your own employer’s inductions & risk assessments:
- Your employer should provide you with a task specific induction / tool box talk on arrival at work.
- You need to know what your employer’s risk assessments say – and apply them to the work you do.
And be aware of the Exhibition site safety rules too:
- As well as your employer’s assessments, you need to know and comply with the following exhibition site safety rules.
Remember where you are; stick to the Contractors’ & Employers’Code of Conduct;
- You should be mindful of your behavior at all times
- No persons under the age of 16 are permitted during the Red & Amber phases of the event
- Smoking is not permitted – Including E-Cigarettes
- You must wear hi-vis vests, hard hats and appropriate footwear as per your employers’ risk assessment at all times during the Red Phases of the event.
- You must ensure the utmost care & consideration is taken when working
- Alcohol on site is not permitted
- All gangways must be maintained as adequate escape routes (2m) and kept free from obstruction
- All fires (no matter how small) must be reported to the organisers office immediately
- All precautions to prevent fires must be taken and advice on fire preventions issues can be obtained from the venue.
- Please read and understand the venue’s Fire, Bomb and Emergency Procedures that can be found in the Exhibitor
Manual. This must all be distributed to all stand personnel.
- All stand personnel must ensure they are aware of the location of the nearest fire alarm, escape route and fire extinguishers.
First aid arrangements
- All accidents/incidents must be reported to the Organisers Office, however minor
- First aid facilities are available during tenancy hours
General welfare arrangements:
- Access passes during the red and amber phases of the event will be issued onsite by the security team. Access during the green phases is by event registration only
- There are cafes, shops etc within close proximity of the venue
- Permanent toilet facilities are available within the hall
- Drinking water is available from the Organisers Office
General safety requirements:
- Keep the place you are working tidy – avoid slips, trip and falls;
- Always clear up your own rubbish and keep your area clear of waste, clean and tidy. Details of excess waste removal can be obtained from the Organisers office
- See something unsafe – deal with it yourself if you can - If you can’t, report it to the Show Organisers Office or Floor Manager without delay;
- Report accidents – even minor ones – it could prevent a more serious one.
General site requirements
- Use the toilets and hand-wash facilities provided throughout the venue.
- The use of alcohol or drugs is strictly prohibited
- Do a brief visual check of any equipment you are using before you start and report any concerns immediately.
- The contractor is responsible for removing their own waste and disposing of it in accordance to the Environmental Protection Act 1990 and the Waste (England and Wales) (Amendment) Regulations 2012.
- Liquid waste must not be poured down into either rain water or foul water sewers or drains.
- Drinking water is available on site – please ask the Show organisers for details
Site rules for use of vehicles and operation of mobile plant:
- The use of forklifts and other mobile plant is restricted to the appointed lifting contractor only.
- No vehicles are permitted in the hall without advanced permission from the Show Organisers
Site rules for work at height:
- Avoid working at height, where possible
- Use suitable ladders and stepladders - long enough for the job and in good condition
Site rules for Compressed Gases
- All compressed gas cylinders, prior to being bought into the venue, must be identified and recorded by a venue Fire officer.
- All gas installations will be checked and signed off by a “Gas Safe” Engineer prior to use
- All cylinder valves must be fully closed when not in use
Site rules for use of power tools:
- Training and your employer’s authorisation required for the use any type of power tool;
- Use of eye, hearing or other PPE as required for the tool – see your employers risk assessment for it.
- All hot work activities that may generate sufficient heat to cause ignition are prohibited. This may include gas or electric arc welding; hot air paint strippers; lead welding; angle grinding; If in doubt, ask!
Site rules for basic personal protective equipment:
- Hi-vis (worn properly) & safety footwear to be used during the Red Phase.
- Other PPE - safety helmet, eye and hearing protection, gloves as required by your own risk assessments;
Disciplinary action in relation to safety
- Safety is in the same category as work performance and other disciplinary issues;
- Breaking safety rules will result in a warning to the person concerned and to the company employing them;
- Repeated breaking of safety rules may result in the Principal Contactor requiring the removal of a contractor from site.