TERMS AND CONDITIONS OF TRADING

These are the Terms and Conditions for trading. Please ensure you read these in detail, and you comply with the following. ANY COMPANY OR PERSON FOUND TO BE IN BREACH OF THESE REGULATIONS WILL BE EVICTED FROM THE SITE WITHOUT ANY REIMBURSEMENT OF ANY MONIES PAID FOR THE CONCESSION.

Traders bookings are only confirmed upon clearance of monies. You are only paying for a space – the event will provide basic facilities; toilets, grey water waste, skips and 1100L bins for waste and a potable water source. Please make sure you bring everything that you need with you.

No company/person will be allowed to trade on site without prior arrangement with the organisers.

WE DO NOT, UNDER ANY CIRCUMSTANCES, ALLOW ANY TRADERS TO SELL OR TRADE IN:

  • Any illegal substances

  • Any poppers, laughing gas, amyl nitrate products/GBH etc or any “legal” or “herbal highs”/nitrous oxide

  • Alcohol of any description

  • Any cigarettes, tobacco and/or associated products

  • Any unauthorised records, CDs, video, tape or any other format recordings, as well as and including audio and video recorders

  • Any item purporting to be official, or un-official event Merchandise of any description or with regard to any of the bands appearing at the event

  • Any “Black Henna”

  • Any gas canisters or any aerosols over 250ml

  • Any Chinese lanterns, handheld candles, flares, potted candles, fireworks, any portable laser equipment and laser pens

  • Any airhorns or megaphones

  • Any item which may reasonably be used as a potential weapon, is distinctively a weapon, and all knives

  • Any unofficial tabards or reflective jackets

IN ORDER TO TRADE: 

  • All traders must display price lists in a visible location at their stall.

  • All traders must have menus with prices in large font to be able to hand to disabled customers.

  • Each trader should have a system to be able to serve a member of the public who is in a wheelchair and may require additional assistance when ordering and collecting food and drink.

  • All traders must display a sign with their business name and address at their stall.

  • Any descriptions of goods made by traders must be accurate

  • Traders must co-operate fully with Event Security in any search of vehicles or stalls.

  • Sub-contracting of stalls or part of stalls by traders is not permitted.

  • Employers Liability and Public Liability Insurance must be on display in stalls at all times. Traders must meet all employers legal Health & Safety responsibilities to their staff and must ensure contractors delivering to/working on their stall are suitably insured.

  • Traders are responsible for ensuring that they are their staff adhere to the published pass system. Pitches are sold with an allocation of “free” trader passes and wristbands. Extra passes and wristbands cost the same as event tickets. Anyone found working in a stall without a wristband will be charged double the price of an event ticket. Extra car passes cannot be bought. Vehicle passes are nontransferable and must not be switched to another vehicle.

  • Vehicle movement inside the site is only permitted between 08:00 and 10:00 each morning for traders. Vehicle movements must be kept to a minimum.

  • All vehicle movement is restricted to a 5mph mph limit on site at all times, and please use your hazards when onsite.

  • Any working vehicle must display no smoking signs visibly as per the Smoke Free (Premises and Enforcement) Regulations 2006.

  • Traders will be held responsible for any persons coming on site to deliver to or service their stall.

  • All vehicles that are brought onto site are at their owners’ risk and must be suitably insured. The event cannot accept any responsibility for any loss or damage.

  • No motorcycles or quad bikes are allowed on site.

  • Traders must comply with Health, Safety and Hygiene Legislation. Traders are not permitted to start trading until they have completed a health and safety checklist.

  • Traders are responsible for keeping both the 5 metre area in front of their stalls as well as their back of market space tidy and free of rubbish. Traders leaving any rubbish, refrigerators, furniture, equipment or structures will be charged for the cost of clearing their site and disposing of the rubbish – and may not be invited back to trade at future events.

  • Wastewater must be put in the containers provided and not poured on the ground or into river. The dumping of sumps is prohibited.

  • It is essential that all traders have adequate amount and the appropriate type of fire extinguishers for their stalls. Anyone ignoring this will not be allowed to trade by the fire officers.

  • All gas equipment in catering units must have current safety certification. Safety precautions regarding storage of bottled gas must be followed.

  • Electricity is available for traders from onsite provider. All electrical equipment on site must have been tested and have a current safety certificate.

  • Written Food Safety Management Procedures are required by law, and must be available for inspection by the event and licensing authority staff. Food traders must be registered with a local authority.

  • Food traders must use where possible compostable, biodegradable disposables including wooden cutlery. Traders must ensure taps are not left running or connect to public taps.

  • Traders are required to cooperate fully with Officials – including site management, security, the emergency services, the Police and all official organisations of the site – such as the Environmental Health Officers, Fire Officers, Customs and Excise staff, the Environment Agency, Trading Standards Officers and Inland Revenue staff.

  • No animals are permitted on site.

  • No rebates will be given to traders as a result of adverse weather conditions, nor as a result of changes in performance programmes. The event will not accept responsibility for the level of trading during the event.

  • If a trader is closed down and/or evicted from site for contravening the Licence, any of these Terms & Conditions or prescribed health and safety or environment health standards, they shall not be entitled to any rebate.

REQUIREMENTS FOR EXTINGUISHERS PROVIDED BY YOU: 

  • They must be manufactured to BS EN3 (throw away or disposable ones are NOT acceptable).

  • They must have had an annual service from a competent person as defined by BS 5306: Part 3 : 2009 – this can be provided by any reputable fire extinguisher company.

  • This must have been carried out within the last 12 months

  • Details of this and previous service history must be recorded upon a branded service label which must have been fixed to the extinguisher by the servicing company.

  • The service label must be legible, complete, not damaged and not soaked in grease (consider asking service company for a metallic or plastic one).

  • The extinguisher should be fitted with the correct safety device or pin to prevent accidental discharge, which may be in turn secured by an approved type plastic pull tie designed for fire extinguishers only. Cable ties or similar are NOT acceptable.

  • Where the extinguisher is of the stored pressure type (e.g. with a gauge) the gauge should show the needle in the green sector to show that it is serviceable

  • The extinguisher should be mounted on a purpose designed secure bracket near the exit so that:

    • Everyone knows where it is

    • It doesn’t pose a trip hazard

    • It reduces the risk of some accidently setting it off or dropping or piling stock on it

    • It SHOULD NOT be loose around the unit, or shoved in, or under a cupboard, or hidden behind stock. (It is acceptable to remove and store it for transport of catering unit, (but it must always be in place before the unit starts trading)

  • Fire blankets should conform to BS EN 1869 : 1997 with a silicon barrier, and again should be bought from a reputable supplier, not shop bought domestic ones – minimum size 110 x 110 cm, larger for deep fat fryer

  • Fire blankets should also be included in annual service and regular checks should be made to ensure that there is no build up of grease on them

  • Fire blankets should be positioned and mounted once again near the exit and NEVER over the appliances as it would be impossible to reach it in the event of a fire.

  • All of these points will be checked by our Fire Safety Team COMMON FIRE EXTINGUISHER PITFALLS:

  • No extinguishers

  • Un-serviceable or out of service date extinguisher, e.g. empty or not serviced within last 12 months as required

  • Wrong type of extinguisher for risk, e.g. water for a fat fryer

  • Extinguisher in dangerous condition, e.g. co2 with horn missing

  • Empty extinguisher, e.g. extinguisher provided and positioned, but completely useless as empty

  • Forged records, e.g. extinguisher service history filled in by stall owner to make it seem that they had been serviced

  • Extinguisher too small for risk, e.g. as per good practice / guidance

  • Extinguisher not put into position before cooking started or left in support vehicle

  • Safety devices cable tied, taped or similar, in position – it is not unreasonable to protect extinguishers from discharge during transit, in addition to standard approved pull tie, but any such items should be removed when extinguisher is put into position, leaving only the approved pull tie.

  • The trader has gone and bought a new British Standard extinguisher from a retail outlet, or bought them online, and although they are brand new, and maybe still in box, the extinguisher has not received a commissioning service as required by BS 5306, nor has a service label attached, and is therefore noncompliant.

OTHER FIRE SAFETY REQUIRMENTS: 

  • Trader must have a suitable and sufficient written fire risk assessment covering their activities and provision of fire safety equipment

  • Trader must be in possession of in date GAS SAFE certificate for unit

  • Trader must be in possession of in date PATS test records for all mains electrical equipment

In addition, our Fire Safety Team will carry out visual checks of the following:

  • Correct standard and condition of LPG hose

  • That all LPG hose and connections fitted with suitable fixings e.g. permanent crimps not jubilee clips

  • PUSHED ON CONNECTIONS ARE DANGEROUS AND UNIT WILL BE STOPPED TRADING AND GAS TURNED OFF UNTIL RECTIFIED IF THESE ARE FOUND. Incident will be immediately reported to FR Safety Officer and Production Office

  • No long flexible pipe runs

  • No supply pipe work trapped under apparatus, equipment, vehicles or stock

  • All LPG cylinders in purpose designed locker, or if not, located OUTSIDE the unit or structure, secured in upright position, and with appropriate warning signage e.g. “LPG highly flammable no smoking or naked lights”

  • Any obvious leaks (e.g. smell of gas)

  • Location and storage of any spare cylinders.

  • Means of escape from unit / camping area at rear

  • Escape routes not affected by trip hazards such as cables or gas pipes Any sleeping risk at rear of unit/s

  • Excess cylinder storage, including in support vehicles

  • Tidy and certificated electrical cable installations and no illegal extensions running to tents, support units and caravans which could overload installation or is damaged etc.

  • No petrol generators or storage of petrol or diesel

  • Build-up of rubbish and packaging material around unit

PAYMENTS 

  • Pitch fees must be paid 14 days of receiving your invoice. Your pitch is not secured until payment has been made.